Board & Section Leader Information
Meeting information, important links, and FAQ for ASB Board Members, Appointed Volunteers & Section Leaders.
Upcoming Meetings
Click on the links to view meeting agendas and access the Zoom meetings. This information will also be sent via email 10 days and 2 days before any meeting.
Board Meeting - November 4, 2021 7:00 PM @ ZOOM LINK & MEETING AGENDA LINK
Board Meeting - January 27, 2022 7:00 PM @ ZOOM LINK & MEETING AGENDA LINK
Board Meeting - April 7, 2022 7:00 PM @ ZOOM LINK & MEETING AGENDA LINK
Annual Membership Meeting - May 10, 2022 7:30 PM @ ASB Rehearsal - Connally HS - MEETING AGENDA LINK
Group Contact Information
Staff
director@austinsymphonicband.org - Music Director
execdirector@austinsymphonicband.org - Executive Director
asstdirector@austinsymphonicband.org - Assistant Director, Bill Haehnel
Individual Emails
president@austinsymphonicband.org - forwards to current board president
marketing@austinsymphonicband.org - forwards to marketing volunteer
librarian@austinsymphonicband.org - forwards to librarian
archivist@austinsymphonicband.org - forwards to archivist
Group Emails
sectionleaders@austinsymphonicband.org - forwards to all section leaders
board@austinsymphonicband.org - forwards to all elected board members
volunteers@austinsymphonicband.org - forwards to all appointed volunteers
concerts@austinsymphonicband.org - forwards to assistant director along with concert logistics, transportation, and audio/visual coordinators
finance@austinsymphonicband.org - forwards to the Executive Director, Bookkeeper & Treasurer
Documents & Folders
ASB Member Information & Orientation
Detailed slide show presentation for guests, members, section leaders, board members, and volunteers.
Frequently Asked Questions
Please review the questions below. If you have a question not listed, please email execdirector@austinsymphonicband.org
Where can I find information about a meeting/rehearsal/concert?
Subscribe to the ASB Google Calendar at austinsymphonicband.org/calendar. It is always up to date and shows all upcoming meetings, rehearsals, and concerts. Click on any event for additional details and location.
How do I register a guest musician?
Ask them to visit austinsymphonicband.org/play to fill out a form that forwards immediately to all section leaders’ email addresses.
Where is the list of prospective musicians who have registered?
How do I view or subscribe to the ASB Google Calendar?
View the calendar along with instructions and tutorials to subscribe at austinsymphonicband.org/calendar
What are my duties as section leader/volunteer/board member?
Flip through the presentation at bit.ly/ASBMemberInfo and read the Member Handbook
How do I get the ASB weekly announcement emails or sign someone up?
Bookmark austinsymphoncband.org/announcements and sign up at the top of the page to receive emails. If you're already on the email list but aren't receiving emails, check your Spam and Trash folders.
What are the plans for Dick Floyd's retirement?
Contact president@austinsymphonicband.org to discuss the retirement celebration planning committee.
How is the Music Director hiring process going?
Contact selectioncommittee@austinsymphonicband.org for updates.
How can I pay my dues or create a member account login?
Visit austinsymphonicband.org/dues for a detailed outline of the process and links to pay dues and create your account.
Where is the concert information (call time, attire, program, dress rehearsal info) for our next event?
Visit austinsymphonicband.org/announcementsarchive/tag/Concert+Info for all concert information including call time, concert attire, directions, etc. Or click on any ASB Google Calendar event for more information.
How do I get text message event updates?
Text @atxband to 81010 and receive a welcome message. Event reminders and alerts are sent via email AND text.
ASB Guest Policy & Procedures
Individuals who want to join the Band, or out-of-town visitors, may join in a rehearsal as a rehearsal guest.
Each rehearsal guest will be required to fill out a guest registration form at austinsymphonicband.org/play. You may use this information to introduce guests at rehearsal.
Rehearsal guests are not permitted in the last two weeks before a concert. It is the responsibility of the section leader to inform the Board if a rehearsal guest situation requires action.
Permanent or long-term performance guests or rehearsal guests are specifically discouraged. If any individual wishes to be a rehearsal guest for more than eight rehearsals during a season, the person’s guest status must be ratified by the Board.
If you have guests or new members that need to receive email announcements - ask them to bookmark austinsymphonicband.org/announcements AND submit their email address via the newsletter box at the top of that page.
The guest registration form will add them to our prospective applicant pool database but does NOT add them to the weekly announcement emails.
Applicant Pool
Guest registration forms will automatically forward to all section leaders via sectionleaders@austinsymphonicband.org. Please respond to any inquiries to your section.
The section leader is responsible for explaining the guest and membership policies to the guest. This information is recorded automatically in a google sheet and ASB’s email list, which comprises the ASB applicant pool.
When a vacancy occurs in a section that is below optimal instrumentation, information about all individuals in the applicant pool will be given to the section leader by the Secretary. The section leader and the Music Director will discuss the potential new members and issue invitations based on the musical benefit to the Band and other skills or contacts the individual may have that would be beneficial to the organization
Part Assignments
Part assignments are made by the section leader in consultation with the Music Director. The Music Director will communicate with section leaders prior to the distribution of music (when possible) for a concert and will discuss the music requirements of the music, applicable musical interpretation issues, and other criteria for placing members on part assignments. The Music Director exercises final authority over all part assignments, but when possible, part assignment changes will be accomplished through the section leader.
Instrumentation
Membership in each section shall approximate traditional symphonic band instrumentation and be subject to final review and approval by the Music Director.
Joining the Band
If a person wishes to join a section that is below optimal instrumentation and there is no applicant pool for that section, the person shall be permitted to join. No musical audition shall be required before becoming a guest or a member of the Band.
If a section is at or above optimal instrumentation:
No new member shall be permitted to join that section unless authorized by the Music Director, and
No current member shall be required to leave that section.
Paying Dues & New Members
Only current members and new members authorized by the section leader may pay dues.
Annual dues are $100 and must be paid online or via check mailed to Austin Symphonic Band PO Box 6472 Austin, TX 78762.
Dues must be paid by September 30th or the member loses their good standing and becomes lapsed. Members joining after January may pay partial dues of $30.
DO NOT ACCEPT CASH PAYMENTS OR CHECKS. Only the Board President, Treasurer and Executive Director are authorized to accept payments.